Project Coordinator

Department: PMO

Salary Range: $53K - $73K

Job Summary

The Project Coordinator plays a key role in supporting project management and operational activities, focusing on planning, scheduling, and task coordination to ensure project deliverables are met on time and within quality standards. This role involves assisting with project schedules, monitoring day-to-day tasks, and providing support for the implementation of operational procedures. The Project Coordinator works closely with senior team members, regularly communicates with stakeholders, and helps ensure alignment with project goals.

Key Responsibilities

1. Project Planning and Coordination

  • Assist with Project Planning: Support the development and tracking of project schedules, task lists, and milestones, ensuring project objectives are met.

  • Resource Management: Help coordinate resources across projects to optimize team capacity and support project requirements.

  • Adjustments and Adaptations: Implement changes to project plans and timelines in response to evolving needs or challenges.

2. Operational Support

  • Daily Operations Oversight: Monitor and assist with day-to-day operational tasks related to project execution.

  • Workflow Improvement: Suggest enhancements to operational processes to improve efficiency and productivity.

  • Policy and Procedure Implementation: Support the implementation of operational policies to maintain compliance and quality standards.

3. Team Coordination

  • Task Tracking: Track task assignments and monitor progress to ensure alignment with project timelines.

  • Workload Management: Assist in managing team workload by identifying potential delays and communicating concerns to senior staff.

  • Issue Resolution: Address basic coordination issues within the team to ensure productive project progress.

4. Client and Stakeholder Communication

  • Status Updates: Provide regular project updates to stakeholders, including progress reports and any changes to plans.

  • Feedback Integration: Collect feedback from stakeholders and incorporate it into project plans.

  • Expectations Management: Communicate project details clearly to stakeholders, escalating issues to senior staff when necessary.

5. Risk Management and Quality Control

  • Risk Monitoring: Identify potential risks in projects and operations, reporting them to senior staff.

  • Quality Assurance: Assist with quality checks to ensure project deliverables meet defined standards.

6. Documentation and Reporting

  • Maintain Project Records: Keep accurate documentation of project activities and progress for reporting purposes.

  • Prepare Deliverables: Assist in the preparation and organization of final project documentation.

7. Compliance and Confidentiality

  • Ensure Compliance: Support compliance efforts with industry standards and company policies.

  • Maintain Confidentiality: Handle sensitive information securely, following established confidentiality protocols.

8. Stakeholder Collaboration

  • Facilitate Communication: Coordinate communication between team members and stakeholders, ensuring smooth information flow.

  • Stakeholder Interactions: Address routine stakeholder inquiries, escalating complex issues as needed.

9. Technology and Tools Management

  • Tool Utilization: Assist in using project management tools and suggest improvements to optimize workflows.

  • Report Tool Effectiveness: Provide feedback on the effectiveness of tools used in project execution.

10. Continuous Improvement

  • Apply Lessons Learned: Help apply insights from previous projects to improve future project execution.

  • Post-Project Evaluations: Assist in conducting reviews to identify successes and areas for improvement.

11. Meeting Coordination

  • Organize Meetings: Facilitate regular project meetings, documenting action items and following up on outstanding tasks.

  • Escalate Critical Issues: Identify significant project challenges and report them to senior management.

Qualifications

Education:

  • Bachelor’s degree in Business Administration, Project Management, Operations, or a related field.

Certifications (Preferred):

  • CAPM (Certified Associate in Project Management) or similar certification.

Required Skills:

  • Project Management Tools: Proficient in Microsoft Project, Asana, Trello, or Jira for task tracking and schedule management.

  • Data Analysis: Skilled in using Excel or similar tools for project metrics tracking and report generation.

  • Task Management: Demonstrated ability to prioritize tasks and manage multiple deadlines effectively.

  • Risk Assessment: Experienced in conducting risk assessments and implementing mitigation strategies.

  • Quality Control: Knowledgeable in quality control techniques, including audits and inspections to ensure project standards are met.

Preferred Qualifications

  • Experience in project management, operations, or business administration.

  • Familiarity with project management methodologies like Agile, Lean, or Six Sigma.

Qualified candidates should submit a resume and cover letter outlining their qualifications and experience to hrdepartment@measinc.com.

To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status. Measurement Incorporated is an Equal Opportunity Employer: Minority/Female/Disability/Veteran.